Graduate VSO Grants
About Us
GSC offers grant funding to graduate VSOs in order to:
- Provide a broader educational and cultural experience for graduate students
- Enhance interdepartmental social interaction among students
- Strengthen the campus-wide sense of community among graduate students
- Make the graduate school experience more valuable and enjoyable for all graduate students
If you have any questions about the funding process, please email the GSC Funding Committee at gsc-funding@assu.stanford.edu.
How to Apply for a Programming Grant
- Review the ASSU Funding Guidelines and the GSC Funding Guidelines.
- Submit a funding application on GrantEd.
- Remember to choose ‘Graduate Student Council’ as your source of funding.
- Put your event on the GSC Funding Calendar.
- Create an event on any email-based calendar and send an invite to gsc-funding@assu.stanford.edu
- The event should include a Date, Time, Location, short details blurb, and RSVP link (if applicable)
- The submitting FO will receive funding request updates via email.
- Contact gsc-funding@assu.stanford.edu if you have not been contacted in over 1 week of submitting your funding request on GrantEd
- For requests >$1000, attend the GSC meeting on the Tuesday night following email confirmation that your funding request will be voted upon.
- GSC Meetings are held on Tuesdays 6PM-8PM in EVGR B170.
- Each VSO request will be reviewed, questioned, and voted on.
Recommended Timelines
VSOs must go through the standard process of requesting funding from the GSC Funding Committee, so that the Funding Committee’s recommendation can be presented to the GSC in a timely manner.
GSC does not provide retroactive funding. To ensure sufficient time to process your request, use the recommended timelines below. Any funding request submitted in a shorter than recommended timeline is not guaranteed to be processed in time and might not get funding approved. GSC is not responsible for any purchases made for an event in which funding was not approved.
Since many funding requests are unique, these recommended times below allow for sufficient time to (1) review funding requests, (2) work with financial officers to ensure funding requests are within guidelines, and (3) for the GSC to review and vote on funding requests. Plan accordingly when preparing your funding requests.
| Funding Request Categories | Funding Request Amount | Recommended Timeline for Fall, Winter, and Spring Quarters³ |
|---|---|---|
| Food & drinks only | ≤ $500 | 2 weeks before event date |
| Food & drinks only | > $500¹ ² | 3 weeks before event date |
| All other requests | ≤ $1000¹ | 3 weeks before event date |
| All other requests | > $1000¹ ² | 4 weeks before event date |
Notes:
¹All food requests >$500 require an invoice or quote attached in the line item of the funding request
²All requests > $1000 require attendance at a GSC meeting prior to approval.
³GSC meetings occur weekly during these academic quarters. Any requests made outside of these quarters (e.g., breaks in between quarters or Summer quarter) are subject to longer processing times. It is the VSO’s responsibility to plan accordingly and proactively reach out to ensure their request can be processed in time. Contact the funding committee if you have any timeline questions.
Elligibility
Your group must:
- Be a Voluntary Student Organization (VSO) registered with the Office of Student Engagement (previously SAL).
- Run events that are open to all graduate students, and anticipate at least 30% graduate versus undergraduate participation.
- NOT already receive any funds from GSC annual grants (or special fees).
- Complete all required training by OSE, including the banking workshops for Financial Officers (FOs).
- Comply with all relevant University policies.
