Cosponsorship
The Speakers Bureau budgets a portion of its funds to cosponsor speakers brought by other campus groups. If your organization wants to bring a speaker to campus, please do not hesitate to contact us. Our community relations officer will be happy to answer your questions and assist you with the application process.
General Guidelines
We are now accepting cosponsorship applications for the 2010-2011 academic year. To have your application considered at our Wednesday night meeting, it must be submitted by Wednesday at noon. Both electronic and hard copies must be submitted; see the application for submission details.
Please note:
- Applications must be received 14 days in advance of the event.
- We can only fund the actual speaking event costs of your program (i.e. honoraria, speaker travel, auditorium costs, but not reception expenses such as food or facilities costs for receptions, etc.) We will consider funding basic publicity costs on a case-by-case basis.
- We cannot fund more than 50% of the above costs. We also cannot fund speakers that are affiliated with Stanford University.
- The Speakers Bureau limits funding to $1,000 for an event and limits groups to $1,500 per academic year. However, the Speakers Bureau very rarely provides the full $1000 for any single event.
Instructions for Application
In order for your approved VSO to apply for a cosponsorship, the financial officer must log into mygroups2.stanford.edu. Then, click on "Funding" (upper right) -> "Applications" (left sidebar) -> "Start New Application" (upper right). You should then create a budget for your event detailing all the expected expenses of your event.
To create the budget, ensure that you are adding to the correct academic year and then add budget line items and fill out the appropriate information. Next, for all line items that you wish to request funding for from the Speakers Bureau, click request and make sure to select ASSU Speakers Bureau Co-sponsorship as the funding source. Once all the appropriate funds have been requested, proceed through the steps and submit the application. We will review all submitted applications at our weekly meetings.
Please direct any questions about the process to our financial officer.
Additional Resources
Event Guide (.doc) - Our guide to running a speaker event at Stanford.
Cosponsorship Evaluation (.doc) - If we've cosponsored one of your organization's events, please take a few minutes to fill out this evaluation form.
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